{"id":15880,"date":"2026-02-12T13:38:33","date_gmt":"2026-02-12T12:38:33","guid":{"rendered":"https:\/\/coreit.se\/okategoriserad\/is-backup-included-in-microsoft-365"},"modified":"2026-03-26T07:15:22","modified_gmt":"2026-03-26T06:15:22","slug":"is-backup-included-in-microsoft-365","status":"publish","type":"post","link":"https:\/\/coreit.se\/en\/faq\/is-backup-included-in-microsoft-365","title":{"rendered":"Is backup included in Microsoft 365?"},"content":{"rendered":"\n
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Is backup included in Microsoft 365?<\/h2>\n\n
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Microsoft 365 offers built-in data protection through redundancy, version history, and recycle bin features, but it is not a full backup solution. Data is protected against disruption and certain types of loss, but businesses may need to supplement with external backup to meet internal requirements for recovery time, long-term storage and regulatory compliance. <\/p>\n <\/div>\n\n

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What is included in Microsoft 365?<\/h2>\n

Microsoft 365 stores data in multiple data centers with geographic redundancy to protect against hardware failure and downtime.<\/p>\n\n

Trash and recycling<\/h3>\n

Deleted emails, files and items can be recovered for a limited period of time via trash and restore functions.<\/p>\n\n

Version history<\/h3>\n

SharePoint and OneDrive save previous versions of documents, making it possible to restore changes.<\/p>\n\n

Retention policies<\/h3>\n

Using Microsoft Purview, organizations can create storage and retention policies to meet legal requirements.<\/p>\n\n

High availability<\/h3>\n

Microsoft guarantees high uptime through cloud infrastructure with redundancy and failover systems.<\/p>\n\n

Restrictions<\/h3>\n

Microsoft is responsible for the availability of the platform, while the customer is responsible for recovery in case of erroneous deletion, internal mistakes and certain types of cyberattacks.<\/p>\n\n

External backup<\/h3>\n

Many companies choose to add third-party solutions for longer retention, faster recovery and extra protection against ransomware.<\/p>\n <\/div>\n\n

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Difference between built-in protection and external backup<\/h2>\n
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  • Redundancy:<\/strong> Protect against disruptions and hardware failures.<\/li>\n
  • Recycle bin:<\/strong> Restore deleted items for a limited period.<\/li>\n
  • Version history:<\/strong> Restore previous document versions.<\/li>\n
  • Retention:<\/strong> Controls how long data is kept for compliance.<\/li>\n
  • External backup:<\/strong> Provides full recovery, longer history and an extra layer of security.<\/li>\n <\/ul>\n <\/div>\n\n
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    Related questions<\/h2>\n\n
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    Is Microsoft 365 a complete backup solution?<\/h3>\n

    No, the service offers data protection and redundancy but does not replace a standalone backup solution.<\/p>\n <\/div>\n\n

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    How long are deleted files kept?<\/h3>\n

    It depends on the settings and retention policies, but normally there is a limited recovery period.<\/p>\n <\/div>\n\n

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    Does Microsoft 365 protect against ransomware?<\/h3>\n

    Microsoft 365 includes security features and version history, but external backup provides stronger protection in the event of a large-scale attack.<\/p>\n <\/div>\n\n

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    Do small businesses need external backup?<\/h3>\n

    It depends on the recovery time requirements of the business, legal requirements and level of risk.<\/p>\n <\/div>\n\n

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    What are retention policies?<\/h3>\n

    Policies governing how long data should be retained to meet legal requirements and internal guidelines.<\/p>\n <\/div>\n\n <\/div>\n <\/div>\n <\/div>\n<\/div>\n\n