{"id":15826,"date":"2026-02-12T13:54:18","date_gmt":"2026-02-12T12:54:18","guid":{"rendered":"https:\/\/coreit.se\/okategoriserad\/what-can-be-backed-up-in-microsoft-365"},"modified":"2026-03-26T07:15:07","modified_gmt":"2026-03-26T06:15:07","slug":"what-can-be-backed-up-in-microsoft-365","status":"publish","type":"post","link":"https:\/\/coreit.se\/en\/faq\/what-can-be-backed-up-in-microsoft-365","title":{"rendered":"What can be backed up in Microsoft 365?"},"content":{"rendered":"\n

What can be backed up in Microsoft 365?<\/h2>

In Microsoft 365, email, files, Teams data, and user information can be backed up using external backup solutions. Although Microsoft offers built-in retention and recovery capabilities, many organizations choose to supplement with separate backup to ensure complete and long-term data protection. <\/p> <\/div>

Common data types that can be backed up<\/h2>

Most business-critical services in Microsoft 365 can be included in a backup strategy.<\/p>

Exchange Online<\/h3>

Emails, calendars, contacts and attachments can be backed up to allow full recovery.<\/p>

SharePoint Online<\/h3>

Document libraries, lists and websites can be protected against accidental deletion or data corruption.<\/p>

OneDrive for Business<\/h3>

Users’ personal work files and folders can be backed up and restored if necessary.<\/p>

Microsoft Teams<\/h3>

Channels, conversations, meeting data and files shared in Teams can be included in the backup.<\/p>

Planner and tasks<\/h3>

Project plans and data can be protected depending on the backup solution chosen.<\/p>

SharePoint permissions<\/h3>

Access rights and structures can be saved to simplify environmental restoration.<\/p>

Azure AD users and groups<\/h3>

User accounts and group structures can be backed up to protect identity data.<\/p> <\/div>

Important to consider<\/h2>
  • External backup recommended:<\/strong> Provides separate storage outside the Microsoft environment.<\/li>
  • Check the scope:<\/strong> not all backup providers cover all services.<\/li>
  • Item-level recovery:<\/strong> Possibility to recover individual files or entire accounts.<\/li>
  • Retention vs backup:<\/strong> Retention is not the same as full backup.<\/li>
  • Regular tests:<\/strong> make sure that recovery works in practice.<\/li> <\/ul> <\/div>

    Related questions<\/h2>

    Is backup included in Microsoft 365?<\/h3>

    Microsoft offers retention and recycle bin features, but full backup often requires a third-party solution.<\/p> <\/div>

    How often should you back up?<\/h3>

    Most companies opt for daily backup, but the need depends on the requirements of the business.<\/p> <\/div>

    Can Teams conversations be backed up?<\/h3>

    Yes, many backup solutions support the backup of Teams chats and channels.<\/p> <\/div>

    Can I restore a single file?<\/h3>

    Yes, modern backup solutions allow for restoration at a detailed level.<\/p> <\/div>

    Where is the backup stored?<\/h3>

    Backups are usually stored in a separate cloud or local storage environment, depending on the provider.<\/p> <\/div> <\/div> <\/div> <\/div> <\/div>