What can be backed up in Microsoft 365?
In Microsoft 365, email, files, Teams data, and user information can be backed up using external backup solutions. Although Microsoft offers built-in retention and recovery capabilities, many organizations choose to supplement with separate backup to ensure complete and long-term data protection.
Common data types that can be backed up
Most business-critical services in Microsoft 365 can be included in a backup strategy.
Exchange Online
Emails, calendars, contacts and attachments can be backed up to allow full recovery.
SharePoint Online
Document libraries, lists and websites can be protected against accidental deletion or data corruption.
OneDrive for Business
Users’ personal work files and folders can be backed up and restored if necessary.
Microsoft Teams
Channels, conversations, meeting data and files shared in Teams can be included in the backup.
Planner and tasks
Project plans and data can be protected depending on the backup solution chosen.
SharePoint permissions
Access rights and structures can be saved to simplify environmental restoration.
Azure AD users and groups
User accounts and group structures can be backed up to protect identity data.
Important to consider
- External backup recommended: Provides separate storage outside the Microsoft environment.
- Check the scope: not all backup providers cover all services.
- Item-level recovery: Possibility to recover individual files or entire accounts.
- Retention vs backup: Retention is not the same as full backup.
- Regular tests: make sure that recovery works in practice.
Related questions
Is backup included in Microsoft 365?
Microsoft offers retention and recycle bin features, but full backup often requires a third-party solution.
How often should you back up?
Most companies opt for daily backup, but the need depends on the requirements of the business.
Can Teams conversations be backed up?
Yes, many backup solutions support the backup of Teams chats and channels.
Can I restore a single file?
Yes, modern backup solutions allow for restoration at a detailed level.
Where is the backup stored?
Backups are usually stored in a separate cloud or local storage environment, depending on the provider.
