How to restore Teams data in Microsoft 365?
Teams data in Microsoft 365 can be recovered via SharePoint and OneDrive, as files shared in Teams are stored there. Chats, conversations, and meeting content are subject to retention policies and eDiscovery. For full recovery, especially after permanent deletion or major incidents, third-party backup solutions are often used to ensure that all Teams content can be restored.
Recovery of Teams data
Teams data includes files, conversations, and meeting information that can be recovered using different methods depending on the type of data.
Files in Teams
All files shared in Teams are stored in SharePoint or OneDrive, and can be restored from these platforms’ recycle bins or version history.
Chats and conversations
Chats are stored in Exchange Online and are subject to retention policies. Administrators can recover deleted messages within the retention period.
Meeting content and recordings
Teams meeting recordings are stored in OneDrive or SharePoint and can be restored from there.
Retention policies and eDiscovery
Retention and eDiscovery ensure that data is preserved and can be recovered even after users delete content.
External backup
Third-party backup solutions enable the recovery of files, channels and chats even after the end of the standard period.
Administrative reset
Administrators can restore entire teams, channels or individual objects if needed.
Check filters and views
Before restoring, you should check that the data is not simply hidden due to filters or sorting in Teams.
Practical steps for recovery
- Restore files: Go to the SharePoint or OneDrive Recycle Bin.
- Restore conversations: Check Exchange Online and retention policies.
- Use eDiscovery: To search and recover deleted items.
- Admin reset: Reset entire teams or channels if needed.
- Third-party backup: for longer-term needs or extensive recovery.
Related questions
Can I recover individual Teams files?
Yes, files are restored via SharePoint or OneDrive recycle bin and version history.
Can deleted chats be recovered?
Yes, within the retention period via Exchange Online and eDiscovery.
How are meeting recordings restored?
Recordings are restored from OneDrive or SharePoint where they are stored.
Can administrators restore entire teams?
Yes, admins can reset entire teams or channels if needed.
Where are retention and backup settings managed?
In Microsoft 365 Admin Center, Microsoft Purview and any third-party backup portals.
